Cobb County ESOL

MS/HS Intake Flow Chart

Middle School/High School Immigrant/International Student Intake Procedures:

 

At School Counseling Office at local school:

1. Greet parent and check initial registration documentation.

2. Review Home Language Survey which appears on the CCSD Student Enrollment Form JF - 5. 

 

If Home Language Survey indicates all English:

School counseling personnel continue with registration. If student has international transcripts, send copies of transcripts to IWC for evaluation.

 

If Home Language Survey indicates language other than English and student is transferring from a school outside of Cobb County:

1. Make appointment with IWC.

2. Provide family with IWC information.

3. Send JF-5 form with family.

 

Intake Flowchart for middle school and high school students: Download Flow_chart_ms_hs_intake 2011-12 

WIDA Kindergarten ESOL Eligibility Flowchart 2011

Directions for Kindergarten W-APT administration:

For Kindergarteners entering in Fall 2011:

1. If the Home Language Survey indicates a language other than English*, the teacher may administer the Listening and Speaking portions of the K W-APT.

2. If student's combined Listening and Speaking raw score is less than 19, then the student is eligible for ESOL services without further testing.

3. WIDA** strongly recommends that the Reading and Writing portions of the W-APT be administered once 1st time Kindergartners have acclimated to school. Therefore, if the student's combined Listening and Speaking raw score is 19 or greater, the Reading and Writing portions of the W-APT will be administered in November.  The student at this point is in "pending" status and must be monitored during the fall.

For the November testing:
1. If the Reading score is NOT 11 or higher OR the Writing score is not 12 or higher, then the student is eligible for ESOL services.

2. If the Reading score is 11 or higher and the Writing score is 12 or higher, then the child is not eligible for ESOL services.

*If English is present on every line in addition to another language, the teacher MUST contact home to verify language other than English before administering  the W-APT.

**WIDA strongly recommends that the Reading and Writing portions of the K W-APT be administered in the Spring of the Kindergarten year as many of the skills assessed are taught during the first year of Kindergarten.

The State of Georgia has determined the W-APT scores that determine ESOL Eligibility.

Click here for a copy of the Kindergarten Eligibility Flowchart:  Download Kindergarten Intake Flow Chart 2011

Are your school's enrollment procedures OCR compliant?

Under Federal Law, all schools are required to provide ALL students with equal access to a public education regardless of their or their parents' perceived or actual citizenship or immigration status.

Permissible enrollment practices:

• requiring proof of residency within district through a copies of a phone or water bill
• requiring proof of age through a copy of birth certificate
• requiring a social security card OR completion of a social security card waiver form (This must be required of ALL students who enroll and not just a select group of individuals.)
  

Prohibited practices:

• denial of enrollment because birth certificate is from a foreign country
• denial of enrollment because no social security card is available
• information collection or review that is applied in a selective manner to specific groups of students
  

Attached is some newly-released information from the Office for Civil Rights concerning regulations governing the enrollment of immigrant/foreign-born students under Plyler v. Doe.  Below are two documents, a letter of guidance and a document addressing frequently asked questions on the topic.

Download Plyler DCL

Download Plyler Q&A

ES Intake Flowchart

On the elementary school level:

1. Greet parent and check initial registration documentation.

2. Review the Home Language Survey included on Cobb County Elementary registration forms.

The home language survey includes the following three questions:

• What language(s) did the student first learn to speak?
• What language(s) does the student speak at home?
• What language(s) does the student speak most often?

If Home Language Survey indicates language other than English:

      The ESOL Lead Teacher must be informed of new ELL student’s arrival for review and further testing, if applicable. The student may be placed in age-appropriate class unless U.S. school transcript or report card indicates otherwise.

3. Local school ESOL teacher or other authorized school staff determines whether to administer  the W-APT. If English is indicated on all lines with another language, the ESOL teacher must contact home to determine if the extent of knowledge of language other than English warrants W-APT administration. If a language other than English appears solely as an answer to one of the questions, the ESOL teacher should administer the W-APT. (If you are unsure as to whether or not the W-APT should be administered, contact your District Lead ESOL teacher for guidance.

If W-APT scores indicate ESOL program eligibility. The local school ESOL teacher is responsible for the following:

1. Complete Initial ESOL Referral Form.

2. Complete Parental Notification of English Development Program in appropriate language.

3. If parent requests a waiver, complete ESOL Waiver form.

4. Place original Initial Referral Form with original W-APT score sheet summary (and ESOL Waiver form if applicable) in permanent folder; retain copy of both documents for ESOL records; send copy of both documents to IWC.

5. Schedule student for appropriate classes.

For a more complete flowchart, click here: Download Flow chart es ESOL intake 2010

 

 

Enrollment Guidelines

Enrollment guidelines for ESOL students follow the general education rules. Therefore, students are eligible for enrollment in the appropriate general education programs if they have not reached the age of twenty (20) by September 1st or received a high school diploma or the equivalent. See O.C.G.A. § 20-2-150.

Language identification assistance

To assist local schools in identifying languages there is a Welcome to Our School document and a Language Identification Chart. A professionally printed version of both of these will be distributed to local schools in coming weeks.
Download welcome_to_our_school.pdf
Download language_id_chart.pdf